Most of us use Outlook many times a day. How about a few tips to make it easier?
1. Outlook has @Mentions to help gather attention, or to sort your own email to see emails where you are mentioned by name. (Note The Mentioned mail feature and the @ (at symbol) indicator are only available for recipients using Exchange Server 2016, Exchange Server 2019, Exchange Online, or Outlook.com.)
*In the body of an email or calendar request, use @ and the first few letters of the person’s name. Outlook will show contact suggestions for you to choose. (Once the program has confirmed the contact, you can delete the last name.)
The person is added to the “To” line of the email or Meeting Request.
*To find messages that mention you, choose ALL above the message list. Choose Mentioned Mail in Windows. For Mac, go to Filter Mail, and choose Mentioned.
2. With summer vacation season fast approaching, you may need to set up an automatic reply while you’re out of the office.
*File, Automatic Replies. In the box, select Send Automatic Replies.
*Set a date range for the replies.
*Go to Inside My Organization tab and type the message you want to go to folks in your office.
Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only.
*Ok to save changes.
3. If you just can’t stay away from your email, you can check it from Outlook.com.
4. Add an email account by going to File, Add Account. Depending on your version of Outlook, select Connect or Next—whichever you see. You may be asked to enter your password. Ok, Finish. Note: You may have to adjust settings in the email account you are adding, such as Gmail, Yahoo, or iCloud.
5. Create a rule to automatically file emails. First, create a folder, CTRL+SHIFT+E. Right click on an email, select Rules, Always Move Messages From, select the new folder.